Archive for the ‘MASTERS’ Category
SHORTCUT KEYS FOR MASTER
Posted on: October 8, 2010
MASTERS (ALT + E)
LADGER MASTER (ALT+E+L)
NEW LEDGER (“ENTER”OR”SPACE”)
*CTRL + I FOR SEARCH
MODIFY LEDGER (ALT+E+L+M)
*CTRL + Y FOR PRINTING THE LIST OF ALL LEDGER
*F1 FOR LOADING CHALLAN VALUES
*F4 FOR VIEWING LADGER UPTO PERTICULAR DATE
*F9 FOR LEDGER CREATION AND LAST MODIFICATION DETAILS
*F11 FOR RECONCILATION
DELETE LEDGER (ALT+E+L+D)
*SAME OPTIONS AS IN MODIFY LEDGER
NEW SALES (ALT+L+N)
BUDGET (ALT+E+L+B)
*CTRL + Y FOR PRINT
TARGET (ALT+E+L+T)
CHATTING & MARG SETUP
Posted on: October 1, 2010
CHATTING:
This feature of the Marg software helps in internal communication within an organisation.
PROCESS TO CHAT:
1. Enter username and password to login into your Marg software.
2. Click on transactions à Masters àChatting
3. Select whether you want to communicate with any one person or with the entire organisation.
4. Mention the matter that you want to communicate.
5. Send the message.
MARG SETUP:
1.Enter username and password to login into your Marg software.
2. Click on transactions à Masters àMarg Setup
3.This comprises of the configuaration features the software.
SUPPLIER WISE GROUP
Posted on: October 1, 2010
PROCESS TO MAKE ENTRY IN SUPPLIER WISE GROUP:
Enter username and password to login into your Marg software.
Click on transactions à Masters àSupplier v/s Group à Supplier Wise Group.
All the supplier Ledger groups appear on the screen.
Select the Ledger group and press enter.
All groups under the selected Ledger group will appear on the screen.
Make the necessary alterations.
SHORTAGE REPORT
Posted on: October 1, 2010
Use this option to take the print outs of slips / list of shortage of items which are created while preparing the invoices.
SUPPLIER WISE / GROUP WISE /WHOLE SHORTAGE
PROCESS TO MAKE ENTRY IN SUPPLIER WISE:
1. Enter username and password to login into your Marg software.
2. Click on transactions à Masters àShortage Report à Supplier Wise.
3. All of your suppliers will appear on the screen.
4. Select a supplier and press enter.
5. All the groups of items that are supplied by that supplier appear on the screen.
6. Select a group using a control box.
CONTROL BOX:
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7. Mention the items that are in short from that group(s).
SAME STEPS WILL BE FOLLOWED TO SEE THE SHORTAGE GROUP WISE & WHOLE STORTAGE.
OPENING BALANCES
Posted on: October 1, 2010
LEDGER OPENINGS:
Select this option to feed the opening balance of Ledger Accounts of the previous financial year.
PROCESS TO MAKE ENTRY IN LEDGER OPENINGS:
1. Enter username and password to login into your Marg software.
2. Click on transactions à Masters àOpening Balances à Ledger Openings.
3. All the Ledger account with their debit/credit balance appears on the screen.
4. You have the facility to use the following operations:
I. F3- to edit a Ledger.
II. Enter- to make the alteration to the balance amount of the desired ledger if required.
III. F7- to filter. All accounts with zero balance will disappear.
5. Select a Ledger account and press enter to make the alterations in the balance amount of that Ledger account.
6. New Balance amount would be updated.
THE SAME PROCESS WILL BE FOLLOWED FOR THE OPENING BALANCE OF THE STOCKS &THE STOCK GROUPS & AT THE END PRESS F9 TO SAVE THE ENTRY.
RATE & DISCOUNT MASTER
Posted on: October 1, 2010
Select this option o set the rate(s) of each item and the discounts to be given for each item and for each customer.
Price List
Selecting this option will initially show the list of all items / selected items / items of selected manufacturer / group / category.
PRICE LIST:
PROCESS TO VIEW AN ALL ITEM PRICE LIST:
1. Enter username and password to login into your Marg software.
2. Click on transactions à Masters àRate/Discount MastersàPrice ListàAll Items.
3. All the items whose transactions occurs in your organisation appear on the screen
4. Each item’s several rate (Rate A, Rate B, etc) and actual M.R.P. is mentioned.
5. Also, whether the item is subjected to excise duty is stated.
6. Moreover you can also use following features:
I. Tab- A page shows only three rate columns, however there are several rate columns so to view other rate columns you can press Tab and view them.
II. F4-Composition. To know more about an item and its bar code.
III. F5- Index
7. Moreover, you can click on any item to know all the rates at which it is offered. This window includes entire list of discounts schemes offered, its purchase rate, M.R.P., etc
8. Also, you can make necessary alterations through this window if required.
IN THE SAME WAY WE CAN MODIFY/ DELETE THE ITEM & CREATE ITEM GROUPS
INVENTORY MASTER
Posted on: October 1, 2010
This option is to create the item master for inventory purpose.
Code : System displays default code for the new item master.
Name :Enter the item name in this field.
Packing
Unit :Enter the abbreviated form of the unit of the item as required.
Decimal: The decimal field is useful while preparing the bills for which are to be sold in fractions.
Fast Search:short-cut name of the product so that the system locates the item from the huge master file with a rapid speed.
Company :Enter the manufacturer / agency name of the product in this field.
Salt Name :Enter the salt name of the item. This field is useful for grouping the products based on the salt name.
Category :Enter the category name of the product in this field.
Case Qty :Enter the quantities in each case (if applicable)
Box Qty : Enter the quantities in each box (if applicable)
Local Tax : Select the options ‘Taxable’ or ‘Exempted’ by pressing the space bar.
Enter the tax percentage in under the relevant system field like VAT, Central Sales Tax or Local Sales Tax
Excise Duty : Enter the excise duty percentage if applicable.
S.C. (Surcharge) : Enter the surcharge percentage in this field if applicable.
M.R.P (Maximum Retail Price):Enter the maximum sales rate of the item in this field.
P. Rate (Purchase Rate):Enter the purchase rate of this item.
Rates:The user can set up to 9 different sale rates(special rates for certain category of customers) according to its significance in the trade
V. Disc (Volume Discount)
On Volume
On Unit
Item Discount
Special Discount
Free Scheme
UPTO : For certain items the free schemes are entitled only on the full purchase of specified number of quantities, and for certain items even the purchase of half of the specified number quantities, the free scheme is entitled,
Margin: Enter the minimum margin of profit to be maintained while preparing the bill. The system will indicate if the item is billed below the minimum margin of profit after completion of all calculation on that bill.
Reorder Day: Enter the number of days within which the item should be reordered in case the stock level of the item reaches the minimum level entered above.
Mfr. Name:Enter the name of the manufacturer in this field
Narcotics : Select ‘Y’ if the drug belongs to Narcotics category
Schedule H : Select ‘Y’ if the drug belongs to Schedule H category
New Company : As you select this option from the Master Entry Menu the following screen can be seen.
Select this option to maintain the details of the companies from whom the stock is being purchased.
Name : Enter the name of the Manufacturer in this field.
Excise : Select the option ‘Yes’ if the excise duty is chargeable on his item
Preferences
Sales Tax : Enter the percentage of sales tax to be calculated on the items of this company (group / manufacturers / brand).
S.C. :Enter if there is any surcharge to be calculated on sales of the items of this company (group / manufacturers / brand).
Purchase Tax :Enter the percentage of purchase tax to be calculated on the items of this company (group / manufacturers / brand) when making the purchase.
S.C.: Enter if there is any surcharge to be calculated on sales of the items of this company (group / manufacturers / brand) when making the purchase.
New Store
This option is very much useful to maintain the inventories of many stores. Once different stores are created, the user will have the option to make the purchases for different stores and make the sales invoices for different stores.
ACCOUNT GROUPS
Posted on: September 30, 2010
Select the appropriate group head under which the new account head to be created. By default MARG generates certain pre-defined group heads.
The user can create a new group using the Accounts Groups option from the Master Entries Menu. Some Major Groups are listed below—
Capital Account ,Reserves & Surplus, Current Assets, Bank Account, Cash-in-Hand, Loans & Advances (Assets) ,Securities & Deposits (Assets) ,Stock-in-Hand, Sundry Debtors, Current Liabilities , Duties & Taxes, Provisions/Expenses Payable, Sundry Creditors, Fixed Assets,Investments,Loans (Liability),Bank O/D Account, Secured Loans, Unsecured Loans, Pre-Operative Expenses, Profit & Loss, Revenue Accounts.
The secondary Account Groups under Revenue Accounts Account Group are:
- Expenses (Direct/Mfg.)
- Expenses (Indirect/Admn.)
- Income (Direct/Opr.)
- Income (Indirect)
- Purchase
- Sale
BUDGET VS ACTUAL: In the Financial System, these terms used together refer to contrasting transactions according to whether they were changes in the plan (budget) or changes in expenditures or revenue (actual.) When funds are transferred in or out of an account, the transaction is “actual”, and can happen when cash or cheques are deposited, when cheques are issued from the account, or when a debit or credit is generated by a journal voucher.
If the budget of an account is altered in any way, whether increased or decreased or simply shifted between object codes, this represents a “budget” transaction. Both actual and budget transactions affect the balance of an account. When a financial report prompts for “budget” or “actual” it will give you data according to your choice, and exclude the other. The ASR combines both budget and actual data to calculate the budget balance available.
LEDGER MASTER
Posted on: September 30, 2010
A Ledger account may be defined as a summary statement of all the transactions relating to a person, asset, expense or income, which have taken place during a given period of time and show their net effect
PROCESS TO CREATE A NEW LEDGER:
1. Enter username and password to login into your Marg software.
2. Click on transactions à Masters àLedger masterà New ledger.
3. Mention all the necessary details regarding the Ledger. This includes:
I. Ledger Name.
II. Station
III. Group-which states the prime group like sundry debtors, sundry creditors, etc
IV. Balancing method-whether it is bill by bill, fifo (First in First out ) basis or on account.
V. Opening balance. Also, mention whether your organisation has a credit or debit balance.
VI. Registration No. ( D L No.)
VII. VAT- what should be the tax structure. Whether the transactions with the party subject to local sales tax or central sales tax, etc
VIII. S.T. Heading ( CST NO.)
IX. I.T. Pan No- Pan no which is given by the income tax department.
X. Mention M.R. (means transactions taking place at the company counter or by a dealer in person)
XI. Mention Area (area where transactions will take place).
XII. Mention Route (primarily city in which transaction will take place)
XIII. Accept the data entered. And save the data.
XIV. Ledger master is created.
SALES -To predefine a Sale Type based on its Tax System
PROCESS TO CREATE A NEW SALES LEDGER:
1. Enter username and password to login into your Marg software.
2. Click on transactions à Masters àLedger masteràNew Sales.
3. Enter the following details:
I. Shortcut Name-this feature is to give a short cut name an organisation wish to create for a new sales entry.
II. Mention the tax rate that has to be charged.
III. Mention the sales group & create the sales type with government rules of applicability of VAT schedule .
IV. Tax under- like what tax has to be charged on the Item. Like VAT, CST, Excise, etc
V. Mention the group. Like 7% VAT group means tax group would be VAT 7%.
VI. Mention the S.T>. form that is required to be issued when this sale transaction occurs.
4. Press Y/N to accept/reject.
5. Once the Sales Ledger is created by one name , No other Sales Ledger can be created in the same name.
We cannot Alter /Modify the Sales Type Ledger i.e. If Vat rate is 7% & now it changed to 5% in the Interim Budget , NO Modifiactions can be made in the same ledger . We will have to create a new ledger
PURCHASE – To predefine a Purchase Type based on its Tax System
THE STEPS TO CREATE THE PURCHASE LEDGER REMAINS THE SAME AS DISCUSSED ABOVE
EXPENSE BUDGET: The plan set the firm for the expenditure and earning of funds. This plan can be altered according to the policies & procedures of the firm . And is divided among accounts and Budget Control Groups .
It deals with the preparation of budget for the coming financial year as well as comparison with the current budget of the actual performances . The foregoing discussion brings about clearly that systems perspective enables one to see that accounting is one sub – system interacting with the whole organisation.
MARG ACADEMY 